ScanIQ has added an interesting scanning app to its line of portable scanners, which it says provides an easy process for sending and receiving documents while on the road. Unlike many apps that send paperwork by taking images, ScanIQ connects to ‘real’ scanners to provide high-quality scans to meet any company’s budgets, the company says, at an affordable monthly cost.
The ability of drivers to take control of paperwork from inside the cab allows for increased efficiency while reducing costs, the company says. And the powerful back-end console allows dispatchers to monitor the fleet by ‘pinging’ their location and with the ability to send paperwork and messages to each driver. Now, says ScanIQ, smaller fleets can afford the benefits of telematics in their vehicles and the efficiencies it brings.
ScanIQ features single-button operation. Drivers simply run the app from an Android smart device, load the document into the scanner, and press ‘Scan’. The destination of the file is pre-set by the office using the console and can be sent in either PDF or TIFF formats to multiple e-mails, fax, or FTP servers. A choice of scanners is available depending on price and the features required.
The maker says users wanted the ability to send paperwork to a fax machine, and also to send paperwork directly to the driver while on the road. Used primarily by cross-border carriers, the fax feature can simultaneously e-mail and fax documents.
A feature that’s becoming increasingly important is the ability of the office to send documents to the driver to print out in the cab, such as e-manifests and over-size permits. Faxing to a truckstop is not only a security issue but it also becomes a huge time and cost burden. It’s estimated that every non-scheduled stop costs approximately $125 and takes 30-45 minutes or 5.6% of your allotted HOS. Instead, with ScanIQ, dispatchers can send paperwork directly from the console. The document is sent to the appropriate driver and an acknowledgement is displayed on the device.
In keeping with ScanIQ’s policy on security and privacy no documents are ever saved on the mobile device. In the event the driver loses the device or takes it when he or she leaves the company, no records will be jeopardized.
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